Writing a Letter of Intent: The Ultimate Guide For Success

In our previous post, What is a Letter of Intent and How Should You Write One, we defined what a letter of intent is, why they’re important, and included a […]

Writing a Letter of Intent: The Ultimate Guide For Success

In our previous post, What is a Letter of Intent and How Should You Write One, we defined what a letter of intent is, why they’re important, and included a few useful tips about writing your very own. That being said, there’s a lot more that goes into writing a letter of intent properly. That’s why, today, we’ll be telling you all about how to write the perfect letter of intent so that you can land the job of your dreams!

In this article, you’ll find out how to write a letter of intent properly, proper use of letter of intent format, and we’ll include a few examples of letters of intent that you can use as a guideline when creating your own. After reading this article, you’ll have all of the information you need to craft a letter of intent that wows potential employers. If you haven’t read our previous article that talks more about what a letter of intent is in-depth, we’d encourage you to check out that one first! With that, let’s get started!

How to Write a Letter of Intent Properly

A letter of intent is most commonly needed when looking for a job, seeking partnership for business, or when gaining admission to an academic institution. Considering the fact that each of these scenarios can bring about dramatic life changes, it is crucial that your letter of intent is written professionally, clearly, and properly. When writing a letter of intent, it is essential that you clearly state what you are seeking. After all, a letter of intent is all about stating, well, your intent.

It should also be noted that a letter of intent is also commonly used as a way to introduce yourself to a prospective employer, maximizing their interest in you so that you can outshine what is potentially hundreds of other applicants. When written well, a letter of intent gives merit to your overall application while also offering details on why you are the perfect candidate for a job, similarly to a cover letter. A letter of intent should always be sent to a potential employer alongside your resume whenever you are asked to include one.

If you’re thinking that all of this sounds a bit overwhelming and have no clue where you should start in writing your own letter of intent, never fear! In this section, we will outline a few useful tips on how to write a letter of intent. Thankfully, writing a letter of intent is actually much more simple than you may initially think when adhering to the following guidelines:

How to Format Your Letter of Intent Properly

Before we talk about what a letter of intent includes, including all of the necessary steps you should follow in order to write the perfect letter of intent, it is crucial that you understand the proper format for the letter. Here are the following sections that you should include in your letter of intent. We’ll talk more specifics about what to include in each section next.

  • Salutation
  • Body Paragraph 1: Your Introduction
  • Body Paragraph 2: Relevant Skills
  • Body Paragraph 3: Call to Action
  • A Professional Closing

In addition to including the proper sections in your letter of intent, you should also be sure to use business letter format for your letter. This should include a heading with your contact information, the date, and the employer’s contact information. Writing a letter of intent is much easier when you have the formatting planned out from the beginning.

What a Letter of Intent Includes

First, let’s talk about what a letter of intent should include. It is crucial that you include the following in order to produce a letter of intent that makes a serious impression on potential employers, detailing all of the necessary information. Just follow these steps:

Step 1: Before setting out to actually write your letter of intent, we highly recommend reading through all instructions provided by your potential employer. This involves carefully reading all of the employer’s requirements for writing a letter of intent and, if necessary, even writing down that information to use as a guideline as you write your letter. You can likely find these requirements either on the job listing or by visiting the company/institution’s website.

Step 2: Next, find out the name and the exact address of the person that you will be writing your letter of intent to. This should be the person that will be receiving your entire application. If this information is not included on the job listing that you are responding to, you can find this information on the company’s website, more than likely. Always be as specific as possible when writing a letter of intent.

Step 3: Once you have identified the name and address of the person you will be writing your letter of intent to, it’s a good idea to note down all of the information that you will be including in your letter of intent. This should include your personal details, past achievements, what you are planning to do for the company if you are hired in the specified job role, and what your particular experiences can do to improve the company overall. Your letter of intent, again, should be as detailed as possible, clearly outlining your skills and objectives and explaining why you are the perfect candidate for the job.

Step 4: Now, it’s time to actually start writing your letter of intent. To start, you should introduce yourself. In the event that you are writing a letter of intent in order to apply for a job, name the profession that you are in currently as well as the job position that you are interested in. You should also include the name of the person that you are writing the letter of intent to. Also be sure to specifically name the company you are applying to.

Step 5: Next, you’ll want to start stating out all of your qualifications. This is your chance to display mastery in the field that you are applying for. In this section, you should include your stated reasons for writing the letter of intent, highlight your accomplishments in detail, and praise the company that you are applying to, listing the reasons you want to work for them and not their competitors.

Step 6: In the next step, you will request a reply to your letter of intent. Here, be sure to show interest in an interview. Here, you’ll need to include your address so that it will be easier for you to be contacted.

Step 7: Now that you have completed your letter of intent, you’ll want to take the necessary time to go back over it in order to proofread and edit it. You should take care to check for any spelling or grammatical errors as turning in a letter of intent that has such errors will make you look less professional. You should also take this as a chance to ensure that everything is in chronological order and clear to the reader. Finally, make sure that you have written down all the necessary requirements as stated by the employer.

Step 8: Finally, it’s time to submit your letter! Make sure to include it with all other necessary documents as requested by the employer.

Examples of Good Letters of Intent

Now that you know the proper formatting and sections to include when writing a letter of intent, it would likely be helpful to you to look at a few examples of a good letter of intent.

Example #1: Typed Letter of Intent

Jane Doe
123 Sesame Street
Somewhere, CA 12345

September 4, 2020

John Smith
Head Librarian
Northwest University
255 Business Rd.
Business Place, NJ 54321

Dear Mr. Smith:

I am writing to express my enthusiastic interest in the position of library assistant at Northwest University, as listed on Indeed.com. I am a recent college graduate with extensive library experience. I also have a record of excellent written and oral communication which I would bring to this job role. Finally, I am well-equipped to work skillfully with the most widely used library management software. I strongly believe that I would be the ideal fit for this position at your organization. 

One of the skills that I believe makes me a valuable asset to your organization is that I am very skilled at communicating effectively with diverse people across various platforms. In a previous position as an administrative assistant at Reading Library, I was responsible for greeting dozens of patrons each and every day, both on the phone and in person.

I was also responsible for answering patron queries via social media platforms and email. I always greeted patrons with a professional attitude, seeing to their requests with a high degree of responsiveness. For my responsiveness and hospitable manner, I even received recognition from the circulation department head.

I believe that it is important to note that I am very passionate about staying up to date with the latest library best practices. I have over two years of experience working with some of the most widely used library management software and am also familiar with the latest OCLC input standards. 

In conclusion, I believe that my communication skills, previous achievements, and interpersonal abilities would make me a great fit for this position. I look forward to speaking with you more about my qualifications in the future.


Jane Doe

Example #2: Cold Call Email

Subject: Introduction Jane Doe

Dear Mr. Smith,

Throughout my 15 years of experience in a sales and sales management position, I have been thoroughly impressed with your company’s reputation for excellent customer service, as well as your impressive sales record. With my extensive sales knowledge and experience, I believe I would be a valuable asset to The Sales Corporation in a sales management position.

A few of the qualifications and skills I would bring to a sales management position at The Sales Corporation include:

  • 15 years’ progressive experience in retail sales management, resulting in consistently triggering year-over-year sales increases by more than 20% for each year of tenure.
  • Great analytical and strategic planning skills which I leveraged to control inventory/costs and maximize sales productivity on a company-wide scale. 
  • Proven leadership and team-building talents. I successfully trained and guided teams of over 20 sales representatives at once to new levels of sales achievement.      

I would love to speak with you about how I can contribute to the sales team at The Sales Corporation. I will be delighted to call you next week to arrange a time to discuss my qualifications in greater detail. I look forward to speaking with you further.


Jane Doe

Writing a Letter of Intent Made Easy With BuzzCV

Now that you know what a letter of intent includes, how it should be formatted, and have seen some examples of properly written letters of intent, you should be feeling more prepared to write your own! That being said, BuzzCV is here to make things even easier for you.

At BuzzCV, we make creating a great first impression that wins you the job of your dreams easier. Offering free CV templates, cover letters, and more, you have the greatest chance of landing a job interview when working with BuzzCV. Register as a member for free today and start writing your letter of intent!

As a member, you’ll have access to:

  • Digital CV
  • Digital cover letter
  • Personality test
  • Job search
  • Customer support

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Written by

Renee Rose
Renee Rose
Professional writer focusing on cv, employer marketing and mental health. I have worked for several small business helping them with their recruitment process and as a freelancer for various CV building websites.

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